For the new year, the beginning balances for the funds need to established. Once the the prior year is finished and the December Treasurers Report is in balance, continue with the steps below.
Are you using the Beginning Balance Wizard or entering the balances manually?
Go to Transactions > General Ledger
- Click Add New
- Enter Date to 01/01 of the current year
- Select Type Beg Bal
- Click GL Wizard
The Wizard will show the Prior Year Ending Fund Balance for each fund and the corresponding ending balance BARS code. Confirm that each element in the 508 list show is correct.
- If balances are correct, click Write Transaction
- Click Yes to Update the Beginning Balance Transaction
BIAS will create the Beginning Balance entry
- Review entry, click Save & Close
Go to Transactions > General Ledger
- Click Add New
- Enter Date to 01/01 of the current year
- Select Type Beg Bal
- Enter the Ending Balance for the fund from the 12/31 previous year Treasurers Report into the Amount column.
- Enter Beginning Balance BARS code for the fund. Repeat steps 4-5 for each fund.
- Confirm Beginning Balance Amount total matches the Ending Balance total from the Treasurers Report.
- Click Save & Close
