Voiding a check should only be done when the check has NOT been sent. If the check has been sent, you need to do a stop payment. How do I create a stop payment?
The ability to Void is based on user rights. Have your supervisor contact BIAS Support or submit a ticket if assistance is needed.
Go to Transactions > General Ledger
- Click to highlight transaction to be voided
- Click View
If the transaction has been reconciled, uncheck the Reconciled box before clicking void.
- Click Void
- If the transaction needs to be recreated, check Void Transaction. The transaction will be voided and the accounts payable entry will move from Paid to Unpaid for editing and repayment.
- If both the transaction and the accounts payable need to be voided, check Void Transaction and Void Accts Payables
- Enter a Reason for voiding the transaction. This will appear in the Memo field on the transaction
- Click Void
- Click Print to make a copy of transaction for auditing records and attach to the voided check.
- Click Close
The transaction will show in the General Ledger with no amount, the reason entered and void checked.
