Cash transfers between bank accounts require two entries: a Deposit and a Withdrawal type transaction. If the transfer is between county accounts, there may need to be an Interfund Transfer in conjunction.
Go to Transactions > General Ledger
Withdraw
- Click Add New
- Select Date the transfer was initiated on.
- Select Type Withdraw
- Enter Vendor number or double click in field to select from list. Possible options for this would be the bank or county treasurer.
- Enter total Amount of dollars to transfer
- Select the Account to transfer money from
- Enter a Memo to record reason for the transaction. Very important in this instance to enter a memo!
- Click Save & Next to begin a new transaction
Deposit
- Select the Date transfer was initiated.
- Select Type Deposit
- Enter Vendor number or double click in the field to select from list, use the bank vendor.
- Enter total Amount of dollars to transfer.
- Select the Account sending the money to.
- Enter a Memo to record reason for the transaction. Very important in this instance to enter a memo!
- Click Save & Close to begin another new transaction.
If transferring money between funds, there needs to be an Interfund Transfer to keep the Treasurer's Report page 1 (Internal Funds) and page 2 (External Cash Accounts) in balance. See How do I create Interfund Transfers?