Stop payments can be processed one of two ways. The process is dependent by the entity being it's own treasurer or if a county is the treasurer for the entity.
Was the check issued by a bank or a county treasurer?
Go to Transactions > General Ledger
- Click to highlight the transaction that needs the Stop Payment.
- Click View
- Click Stop Payment , Stop Payment Wizard will open.
- Confirm Stop Payment Date, Stop Payment Info will populate from the transaction by the Stop Payment Wizard.
- Click Stop Payment
- Check Write Adjustment
- Click Printer to print copy of the stop payment.
- Click Close
Due to counties taking funds out of the account when checks are issued, checks will never be left outstanding on the reconciliation. The Stop Payment Wizard will NOT be used in this process because the checks are not outstanding. Instead, a new transaction will be entered to mimic the county's entry on the statement.
Did the county credit the account with a positive revenue or a negative expense?
- Click Add New
- Select Type Adjustment
- Enter the Amount of the original check
- Select Account County account
- Enter a Memo, reference the canceled check
- Click Distribution tab and enter Distribution. The negative amount and original expense code, reversing the expense
- Click Save & Close
- Click Add New
- Select Type Ser Chge, Service Charge
- Enter Vendor number or double click in field to select from list. Select County Treasurer or original check vendor
- Enter negative Amount of original check
- Select Account County Account
- Enter a Memo to reference the canceled check
- Click Distribution tab and enter negative amount and original expense code, reversing the expense
- Click Save & Close
